- 2022 UltraMarathon Extreme Swim Series
- ULTRA 1 DEFINITIONS
- ULTRA 2 OFFICIALS
- ULTRA 3 DUTIES
- CHIEF REFEREE shall:
- THE REFEREES shall:
- THE CHIEF TIMEKEEPER shall:
- TIMEKEEPERS shall:
- THE CHIEF FINISH JUDGE shall:
- EACH RACE JUDGE shall:
- THE SAFETY OFFICER shall:
- THE MEDICAL OFFICER shall:
- THE COURSE OFFICER shall:
- THE CLERK OF THE COURSE shall:
- THE RECORDER shall:
- THE CHIEF PRESS OFFICER shall:
- THE CHIEF VIDEOGRAPHER AND DRONE OPERATOR shall:
- THE CHIEF PHOTOGRAPHER shall:
- ULTRA 4 THE START
- ULTRA 5 THE VENUE
- ULTRA 6 THE RACE
- ULTRA 7 THE FINISH OF THE RACE
- ULTRA 8 CONDUCT OF THE ATHLETES AND COACHES
- ULTRA 9 RACE MANUAL
The World’s Coldest, Hardest, Longest, Toughest, Most Extreme Swims
By, for and about ultramarathon and extreme swimmers
2022 UltraMarathon Extreme Swim Series #
ULTRA 1 DEFINITIONS
ULTRA 2 OFFICIALS
ULTRA 3 DUTIES OF OFFICIALS
ULTRA 4 THE START
ULTRA 5 THE VENUE
ULTRA 6 THE RACE
ULTRA 7 THE FINISH OF THE RACE
ULTRA 8 CONDUCT OF ATHLETES AND COACHES
ULTRA 9 RACE MANUAL
ULTRA 1 DEFINITIONS #
ULTRA 1.1 UltraMarathon swims shall be defined as any open water swimming competition that takes place in rivers, lakes, dams, reservoirs, oceans, fjords, bays, oceans, seas, canals, or channels that is over 10 kilometers in distance.
ULTRA 1.2 Extreme swimsare defined as any open water swimming competition of any distance that takes place in rivers, lakes, dams, reservoirs, oceans, fjords, bays, oceans, seas, whirlpools, canals, or channels that is held at high altitude (over 1,000 meters in altitude), in cold water (between -1.0°C and 15°C), against a river current, or in turbulent waters.
ULTRA 1.3 UltraMarathon andExtreme swimscan include circumnavigation swims, prison island swims, maelstrom swims, upriver swims, offshore or coastal swims, Polar swims, fjord swims, or any swims defined by this Series.
ULTRA 2 OFFICIALS #
The following officials shall be appointed to officiate and serve as staff at UltraMarathon and Extreme swims:
· Chief Referee (one per race)
· Referees (2 minimum, additional Referees proportional to race entries)
· Chief Timekeeper
· Chief Finish Judge
· Safety Officer including Seconds, Handlers, Escort Staff for each swimmer
· Medical Officer
· Course Officer
· Clerk of the Course
· Feeding Platform Judge (when feeding platforms are used)
· Recorder and Chief Press Officer
· Chief Videographer and Drone Operator
· Chief Photographer
ULTRA 3 DUTIES #
CHIEF REFEREE shall: #
ULTRA 3.1 have full control and authority over all officials and shall approve their assignments and instruct them regarding all special features or regulations related to the competition. The Referee shall enforce all the Rules and decisions of the Series and shall decide all questions relating to the actual conduct of the competition, the final settlement of which is not otherwise covered by these Rules.
ULTRA 3.2 have authority to intervene in the competition at any stage to ensure that Rules are observed.
ULTRA 3.2.1 In case of hazardous conditions that jeopardize the safety of the swimmers and the officials, in conjunction with the Safety Officer he can stop the race.
ULTRA 3.3 adjudicate on all protests related to the competition in progress.
ULTRA 3.4 give a decision in cases where the Judges’ decisions and times recorded do not agree.
ULTRA 3.5 signal to swimmers, by raised flag and short blasts on a whistle, that the start is imminent and when satisfied indicate by pointing the flag at the Starter that the competition may commence.
ULTRA 3.6 disqualify any swimmer for any violation of the Rules that he personally observes or which is reported to him by other authorized officials.
ULTRA 3.7 ensure that all necessary officials for the conduct of the competition are at their respective positions. He may appoint substitutes for any who are absent, incapable of acting or found to be inefficient. He may appoint additional officials if considered necessary.
ULTRA 3.8 receive all reports prior to the start of the race and at the conclusion of the race from the Clerk of the Course, Recorder, Chief Press Officer, Course Officer and Safety Officer to ensure all swimmers are accounted for.
THE REFEREES shall: #
ULTRA 3.9 have authority to intervene in competition at any stage to ensure that the Rules are observed.
ULTRA 3.10 disqualify any swimmer for any violation of the Rules that he observes.
THE STARTER shall:
ULTRA 3.11 start the race upon the signal of the Chief Referee.
THE CHIEF TIMEKEEPER shall: #
ULTRA 3.12 assign Timekeepers to their positions for the start and finish and ensure the viability of the automatic timing system.
ULTRA 3.13 ensure that a time check is made to allow all persons to synchronize their watches with the official running clocks 15 minutes before start time.
ULTRA 3.14 collect from each Timekeeper a card showing the time recorded for each swimmer, and, if necessary, inspect their watches.
ULTRA 3.15 record or examine the official time on the card for each swimmer.
TIMEKEEPERS shall: #
ULTRA 3.16 take the time of each swimmer/s assigned. The watches must have memory and print out capability and shall be certified correct to the satisfaction of the Series.
ULTRA 3.17 start their watches at the starting signal, and only stop their watches when instructed by the Chief Timekeeper.
ULTRA 3.18 promptly after each finish record the time and swimmers’ number on the timecard and turn it over to the Chief Timekeeper.
THE CHIEF FINISH JUDGE shall: #
ULTRA 3.19 assign each Judge to a position
ULTRA 3.20 record and communicate any decision received from the Referees during the competition.
ULTRA 3.21 collect and confirm the race results after the race, and provide to Press Officer after confirming the official results with the Chief Referee.
ULTRA 3.22 assign race judges to their individual escort boats (if used) and instruct them in their duties.
ULTRA 3.23 record and communicate any decision received from the Referees during the competition.
EACH RACE JUDGE shall: #
ULTRA 3.24 be positioned in an escort safety craft (where applicable), assigned by random draw prior to the start, so as to be able to observe, at all times, his/her appointed swimmer.
ULTRA 3.25 ensure at all times that the Rules of competition are complied with, violations being recorded in writing and reported to a Referee at the earliest opportunity.
ULTRA 3.26 have the power to order a swimmer from the water due to safety, conditions or expiration of the maximum time limit and communicate this result to the Chief Referee.
ULTRA 3.27 ensure that his appointed swimmer does not take unfair advantage or commit unsporting impediment on another swimmer and if the situation requires instruct a swimmer to maintain clearance from any other swimmer.
THE SAFETY OFFICER shall: #
ULTRA 3.28 be responsible to the Chief Referee for all aspects of safety related to the conduct of the competition.
ULTRA 3.29 check that the entire course, with special regard to the start and finish areas, is safe, suitable, and free of any obstruction.
ULTRA 3.30 be responsible for ensuring that sufficient powered safety craft are available during the competition so as to provide full safety backup to the escort safety craft.
ULTRA 3.31 provide prior to the competitions to all swimmers a tide/current chart clearly indicating the time of tide changes on the course and showing the effect of tides or current on a swimmer’s progress along the course.
ULTRA 3.32 in conjunction with the Medical Officer, advise the Chief Referee if, in their opinion, conditions (e.g., water temperature, water conditions, weather conditions, currents, tides) are unsuitable for staging the competition and make recommendations for the modification of the course or the manner in which the competition is conducted.
THE MEDICAL OFFICER shall: #
ULTRA 3.33 be responsible to the Chief Referee for all medical aspects related to the competition and competitors.
ULTRA 3.34 inform the local medical facilities of the nature of the competition and ensure that any injured, hypothermic or hyperthermic athletes are evacuated to medical facilities at the earliest opportunity.
ULTRA 3.35 in conjunction with the Safety Officer, advise the Chief Referee if, in their opinion, conditions are unsuitable for staging the competition and make recommendations for the modification of the course or the manner in which the competition is conducted.
THE COURSE OFFICER shall: #
ULTRA 3.36 be responsible to the Race Committee for the correct survey and layout of the course and any turn, start or finish buoys or feeding or safety pontoon.
ULTRA 3.37 ensure the start and finish areas are correctly marked and all equipment has been correctly installed and, where applicable, is in working order.
ULTRA 3.38 ensure all course alteration points are correctly marked, and manned prior to the commencement of the competition.
ULTRA 3.39 with the Referee and Safety Officer inspect the course and markings prior to the commencement of competition.
THE CLERK OF THE COURSE shall: #
ULTRA 3.40 assemble and prepare competitors prior to each event and ensure proper reception facilities at the finish are available for all competitors.
ULTRA 3.41 ensure each competitor is identified correctly with their race number and that all swimmers have trimmed fingernails and toenails and are not wearing any jewellery, including watches.
ULTRA 3.42 be certain all swimmers are present, in the assembly area, at the required time prior to the start.
ULTRA 3.43 keep swimmers and officials informed of the time remaining before the start at suitable intervals until the last five minutes, during which one-minute warnings shall be given.
ULTRA 3.44 be responsible for ensuring that all clothing and equipment left in the start area is transported to the finish area and kept in safekeeping.
ULTRA 3.45 ensure that all competitors leaving the water at the finish have the basic equipment required for their well-being should their own coaches, seconds, or handlers are not present at that time.
THE RECORDER shall: #
ULTRA 3.46 record withdrawals from the competition, enter results on official forms, and maintain record for team awards as appropriate.
ULTRA 3.47 report any violation to the Chief Referee on a signed card detailing the event, and the rule infringement.
THE CHIEF PRESS OFFICER shall: #
ULTRA 3.48 provide pre-race and post-race information, press releases, athlete biographies and photos, race results, photography and videography to the Series Management to share with public and post online.
ULTRA 3.49 arrange pre-race and post-race interviews.
THE CHIEF VIDEOGRAPHER AND DRONE OPERATOR shall: #
ULTRA 3.50 be responsible for the recording and archiving of videos of each swimmer and the entire competition to post online and provide to the Series Management team, including drone footage.
THE CHIEF PHOTOGRAPHER shall: #
ULTRA 3.51 be responsible for the recording and archiving of photography of each swimmer and the entire competition to post online and provide to the Series Management team.
ULTRA 4 THE START #
ULTRA 4.1 All Open Water competitions shall start with all competitors standing on a fixed platform or in water depth sufficient for them to commence swimming on the start signal. Each competitor shall have a distinct race number visible on their hands, shoulders and back.
ULTRA 4.1.1 When starting in ice swimming competition, competitors shall start with one hand on desk or pontoon and shall not dive into the water.
ULTRA 4.2 The Clerk of the Course shall keep competitors and officials informed of the time before start at suitable intervals and at one-minute intervals for the last five minutes.
ULTRA 4.3 When the numbers of entries dictate the start shall be segregated in the Men’s and Women’s competitions. The Men and Women can start together based on the decision of the Chief Referee.
ULTRA 4.4 The start line shall be clearly defined and well understood by the competitors.
ULTRA 4.5 The Starter shall be positioned so as to be clearly visible to all competitors.
ULTRA 4.6.1 On the Starter’s command “take your marks” they shall take up a starting position immediately in line with the start line where a platform is not used, or with at least one foot at the front of the platform.
ULTRA 4.6.2 In the case of an ice swimming competition, the Starter will give the command “Remove your clothes” and then give no more than 10 seconds to get in starting position and give the start signal when he or she considers all swimmers are ready.
ULTRA 4.7 The start signal shall be both audible and visual.
ULTRA 4.8 If, in the opinion of the Chief Referee, an unfair advantage has been gained at the start the offending competitor will be given a yellow or red flag.
ULTRA 4.9 All escort safety craft shall be stationed prior to the start so as not to interfere with any competitor, and if picking up their swimmer from behind shall navigate in such a way as not to maneuver through the field of swimmers.
ULTRA 4.10 Although they may start together, in all other respects the men’s and women’s competitions shall be treated as separate events.
ULTRA 5 THE VENUE #
ULTRA 5.1 The Series shall be conducted in a variety of venues under a wide variety of conditions.
ULTRA 5.2 The course shall be in water that can be subject to major currents or tidal flows and may be salt or fresh water.
ULTRA 5.3 The water temperature can range from freezing -1.0°C. The maximum of 31°C. It should be checked the day of the race, 2 hours before the start, in the middle of the course at a depth of 40 cm. This control should be done in the presence of a Commission made up of the following persons present: a Referee, a member of the Organizing Committee and one coach from the national teams present designated during the Technical Meeting.
ULTRA 5.3.1 The Safety Officer shall monitor temperature conditions periodically during the race.
ULTRA 5.4 All turns/alterations of the course shall be clearly indicated. Directional Buoys which are alterations of the course shall be of a different color to guidance buoys.
ULTRA 5.5 All Feeding Platforms and Turn platforms shall be securely fixed in position and not be subject to tidal, wind or other movements.
ULTRA 5.6 The final approach to the finish shall be clearly defined with markers of a distinctive color, and shall comprise the boundary of the course.
ULTRA 5.7 The finish shall be clearly defined and understood by all the competitors.
ULTRA 6 THE RACE #
ULTRA 6.1 The swimmers are required to complete the whole course, respecting all designated turning buoys and course boundaries.
ULTRA 6.2 Race Judges shall instruct any swimmer who is, in their opinion, taking unfair advantage by drafting off the escort craft to move clear.
ULTRA 6.3 Disqualification Procedure
ULTRA 6.3.1 If in the Opinion of the Chief Referee or Referees, any swimmer, or swimmer’s approved representative, or escort safety craft, takes advantage by committing any violation of the impeding or unsportsmanlike conduct rules or by making intentional contact with any swimmer, the following proceeding shall apply:
A Yellow Flag and a Yellow Card bearing the swimmer’s number shall be raised to indicate and to inform the swimmer that he is in violation of the Rules. The swimmer can – but does not have to – acknowledge or see this Yellow Flag or Yellow Card. However, the Chief Referee or Referees shall make every effort to show the Yellow Flag or Yellow Card to the swimmer/s committing the infraction.
A Red Flag and a Red Card bearing the swimmer’s number shall be raised by the Referee in an attempt to inform the swimmer that he/she is in violation of the Rules for a second time. The swimmer shall be immediately disqualified. He/she must leave the water immediately and be placed in an escort craft, and take no further part in the race.
ULTRA 6.3.2 If in the opinion of a Referee, an action of a swimmer or an escort safety craft, or a swimmer’s approved representative is deemed to be ‘unsportingmanlike’, the referee shall disqualify the swimmer immediately.
ULTRA 6.4 Escort safety craft shall maneuver so as not to obstruct or place them directly ahead of any swimmer and not take unfair advantage by pacing or slip streaming.
ULTRA 6.5 Escort safety craft shall attempt to maintain a constant position so as to station the swimmer at, or forward of, the mid-point of the escort safety craft.
ULTRA 6.6 Standing on the bottom during a race shall not disqualify a swimmer, but they may not walk, jump or progress forward in any manner.
ULTRA 6.7 Swimmers shall not receive support from any fixed or floating object and shall not intentionally touch or be touched by their escort safety boat or crew therein. Unintentional or accidental contact with a safety boat or crew is accetpable
ULTRA 6.7.1 Rendering assistance by an official medical officer to a swimmer in apparent distress should always supersede official rules of disqualification through “intentional contact” with a swimmer.
ULTRA 6.8 For races where escort boats are used, each escort safety craft shall contain: a Race Judge, a person, coach, handler or second of the swimmer’s choice, and the minimum crew required to operate the escort safety craft.
ULTRA 6.8.1 Each escort safety craft shall display the swimmer’s competition number so as to be easily seen from either side of the escort safety craft and the national flag of the swimmer’s Federation.
ULTRA 6.9 Each safety craft shall contain appropriately qualified safety personnel and the minimum crew required to operate the safety craft.
ULTRA 6.10 No swimmer shall be permitted to use or wear any device which may be an aid to their speed, endurance, or buoyancy. Approved swimsuit, goggles, a swim cap, nose clip, skin lubricant, sunscreen, and earplugs may be used.
ULTRA 6.11 Swimmers shall be allowed to use skin lubricant, grease or other such substances providing these are not, in the opinion of the Chief Referee, excessive.
ULTRA 6.12 Coaching and the giving of instructions by the approved swimmer’s representative on the feeding platform or in the escort safety craft is permitted. No whistles are allowed.
ULTRA 6.13 When taking hydration or food, swimmers may stand in place if the water is shallow.
ULTRA 6.14 No objects can be thrown from the feeding platform or escort boats to the swimmers, including hydration or food. The swimmers shall receive their feeding directly from their representative by a feeding pole or by hand.
ULTRA 6.15 Feeding poles are not to exceed 5 meters in length when fully extended. No objects, rope or wire may hang off the end of feeding poles except national flags. National flags are allowed to be attached to the feeding pole, but may not exceed the size of 30cm x 20 cm.
ULTRA 6.16 In all events, time limits shall apply. A maximum time limit of 120 minutes from the finish time of the first swimmer in the male and female divisions:
ULTRA 6.16.1 Competitors who do not finish the course within the time limit shall be removed from the water except that the Chief Referee may allow a competitor outside the time limit to complete the course, but not be eligible for any points or prizes.
ULTRA 6.17 Emergency Abandonment
ULTRA 6.17.1 In cases of emergency abandonment of races of 10 km or less, the race will be restarted from the beginning at the earliest possible moment.
ULTRA 6.17.2 In cases of emergency abandonment for any race longer than 10 km, where the race has been underway for at least three (3) hours, the final ranking will be as reported by the Chief Referee. If 3 hours of the race has not been completed, it will be restarted from either the beginning or at an agreed-upon point at the earliest moment possible.
ULTRA 7 THE FINISH OF THE RACE #
ULTRA 7.1 The area leading to the finish apparatus should be clearly marked by rows of buoys which narrow as they get closer to the finish wall. Escort safety craft should be stationed at the approach to and entrance of the finish lane to ensure that only the escort safety craft authorized to do so enter or cross this entrance.
ULTRA 7.2 The finish apparatus should, where possible, be a vertical wall at least 5 meters wide fixed if necessary to flotation devices, securely fastened in place so as not to be moved by wind, tide or the force of a swimmer striking the wall. The finish should be filmed and recorded from each side and above by a high-speed video system with slow motion and recall facilities including timing equipment.
ULTRA 7.2.1 When automatic Officiating Equipment is used for timing of competitions, microchip transponder technology capable of providing split times is mandatory and should be added to the Equipment. Microchip transponder timing technology will be recorded officially in tenths of seconds. The final places will be determined by the Chief Referee based upon the finish judges’ report and the finish video tape.
ULTRA 7.2.2 It is mandatory for all swimmers to wear a microchip transponder on each wrist throughout the race. If a swimmer loses a transponder, the Race Judge or other Official will immediately inform the Chief Referee who will instruct the responsible Official on the water to issue a replacement transponder. Any swimmer who finishes the race without at least one transponder will be disqualified.
ULTRA 7.2.3 When, at the finish of a competition, a vertical wall is available, swimmers must touch the vertical wall to finish the race. Any swimmer who does not touch the vertical wall will be disqualified.
ULTRA 7.3 The Finish Judges and Timekeepers shall be placed so as to be able to observe the finish at all times. The area in which they are stationed should be for their exclusive use.
ULTRA 7.4 Every effort should be made to ensure that the swimmers’ representative can get from the escort safety craft to meet the swimmer as they leave the water.
ULTRA 7.5 Upon leaving the water, some swimmers may require assistance. Swimmers should only be touched or handled if they clearly display a need or ask for assistance.
ULTRA 7.6 A member of the medical team should inspect the swimmers as they leave the water. A chair, in which the swimmer can sit while an assessment is made, should be provided.
ULTRA 7.7 Once cleared by the medical member, swimmers should be given access to refreshment including hydration and food, and warm clothing, towels and blankets.
ULTRA 8 CONDUCT OF THE ATHLETES AND COACHES #
ULTRA 8.1 Acts of misbehavior including but not limited to abusive, violent physical or verbal conduct in a disturbing, ugly or provocative manner, unjustified interference including disobedience with obstruction of the orderly conduct of any sporting event within or outside of the venue(s), malicious alteration, damage or destruction of property or infliction of physical or mental harm on others shall lead to immediate disqualification.
ULTRA 8.2 Cheating including but not limited to falsification or alteration of birth certificates, documents of identification or any other document indicating false age, false nationality, or any other false information with the purpose of obtaining unfair advantage for an official, an athlete or a team shall lead to immediate disqualification.
ULTRA 8.3 Competitors shall actively participate in the full conduct of the competition including victory ceremonies and, if applicable, presentations and/or press conferences. They shall strictly avoid any offensive or improper behavior towards the officials, the other competitors, the team members, and/or the spectators during the entire conduct of the competition.
ULTRA 8.4 Political, religious or discriminatory statement or behavior is strictly prohibited.
ULTRA 8.5 Any participating athlete or coach may be sanctioned by the Disciplinary Panel. In the imposition of any sanction, the nature of the offence, the circumstances under which it occurred, the gravity of the offense or infraction, the character of the action and other consideration that is in harmony with the spirit of open water swimming must be taken into account.
ULTRA 9 RACE MANUAL #
ULTRA 9.1 Every open water swimming venue and event will have different and specific parameters and conditions to consider. Local specialists shall modify and adopt these guidelines to fit their specific needs while keeping in adherence to the spirit of open water swimming.
ULTRA 9.2 At the end of the season, the rules and manual shall be reviewed and increased or improved as necessary and determined by the local specialists and Series Committee.
ULTRA 9.3 The minimum and maximum number of participating athletes shall be determined by the local Race Committee.
ULTRA 9.4 The distances and course layout shall be determined by the local Race Committee.
ULTRA 9.5 The entry fees shall be determined by the local Race Committee.
ULTRA 9.6 Local sponsorships shall be determined by the local Race Committee. Series sponsorships shall be determined by the Series Committee.
ULTRA 9.7 The Series Sanction Fee shall be US$4,000 per event in Year One and shall be payable to the Series Committee 6 months ahead of the event date.
ULTRA 9.8 The local event management shall be responsible for travel reimbursements (both airfare and ground transportation), hotel expenses, event insurance, venue rental fees, equipment costs, medical services, awards and prize money, and incidentals incurred by or offered to the athletes, coaches, and race officials or in the conduct of the event.
ULTRA 9.9 The local Race Committee is responsible for covering all organizational requirements and costs, and for providing a full logistics and operational plan for approval by the Series Committee, including management and recruitment of volunteer and safety staff.
ULTRA 9.10 The local Race Committee is responsible for assigning a liaison person to communicate and work with the Series Committee.
ULTRA 9.11 The Series Committee is responsible for promoting and documenting the competition and reviewing and approving a detailed Safety Plan and a detailed Medical Plan.
ULTRA 9.12 The local Race Committee shall provide video cameras and offer Internet connection in order to offer a livecast of the entire event and post-race press conference and interviews.
ULTRA 9.13 The local Race Committee shall invite and encourage the participation of local TV and media platforms to cover their event. The local Race Committee shall provide footage to enable the Series Committee to compile event video reports for social media and other broadcast use, with broadcast=quality footage in high definition, in a digital format. A minimum of 30 minutes of unedited footage shall be provided that cover the highlights of the competition.